Policy on the Protection of Specific Personal Information
＞ Policy on the Protection of Specific Personal Information
Revised on January 1, 2019
The Company acknowledges that it is an important responsibility for the Company to appropriately manage and protect individual numbers and specific personal information (hereinafter referred to as “Specific Personal Information”) in accordance with the provisions of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter referred to as “Individual Number Act”), and in order to fulfill this responsibility, the Company will handle Specific Personal Information under the following basic policy.
1. Legal compliance
The Company acknowledges that appropriate management of Specific Personal Information is part of compliance. The Company will comply with the provisions of the Individual Number Act, guidelines based on the Individual Number Act and other related laws and regulations (hereinafter referred to as “Laws and Regulations”). At the same time, the Company will establish internal rules and regulations concerning the handling of Specific Personal Information and thoroughly inform them to the corporate officers and employees.
2. Management system
The Company will appoint a specific personal information protection officer who oversees the establishment, implementation, operation and revision of the Specific Personal Information management system, and a specific personal information protection manager who assists the specific personal information protection officer and manages the handling of Specific Personal Information. Thus, the Company will create a management system for the appropriate handling of Specific Personal Information.
3. Collection, use, provision, storage and disposal, etc. of Specific Personal Information
The Company will, in accordance with the provisions of the Laws and Regulations and the Company’s internal rules, appropriately collect, use, provide, store and dispose of Specific Personal Information. The Company will use the Specific Personal Information in order to perform the following processes related to individual numbers.
Processes related to individual numbers of the corporate officers , employees, etc.
a. Processes related to withholding income tax
b. Processes related to the special collection of local taxes
c. Processes related to health insurance, employees’ pension insurance and corporate pension
d. Processes related to category 3 insured persons under the national pension system
e. Processes related to employment insurance and workers’ accident compensation insurance
f. Processes of preparing and providing statutory reports related to the above
Processes related to individual numbers of individual customers
a. Processes of preparing and providing payment records concerning remuneration, fees, etc. and other statutory reports
b. Processes of preparing and providing payment records concerning real estate related transactions and other statutory reports
c. Processes of preparing and providing payment records concerning stock transactions and other statutory reports
d. Processes of preparing and providing payment records concerning financial products transactions and other statutory reports
4. Safety management measures
The Company will take appropriate safety management measures to prevent unauthorized access to Specific Personal Information, as well as the leak, loss or damage of Specific Personal Information.
5. Handling of outsourcing
The Company may outsource the handling of Specific Personal Information to a third party. In this case, the Company will provide the necessary and appropriate supervision of the contractor in accordance with the provisions of the Laws and Regulations.
6. Disclosure, correction, and suspension of use of Specific Personal Information
When the subject individual requests disclosure, correction/addition/deletion, suspension of use, etc. of the Specific Personal Information possessed by the Company, the Company will appropriately respond to such requests after confirming that the requester is the subject individual.
7. Inquiries concerning Specific Personal Information
Please direct inquiries concerning the Specific Personal Information handled by the Company to the following point of contact.
1-6-1 Otemachi, Chiyoda-ku, Tokyo 100-0004
Marubeni Asset Management Co., Ltd., Administration Department, Specific Personal Information Inquiry Desk
TEL: 03-6256-0200 (Open: 10:00-17:00 (excluding Saturdays, Sundays, national holidays and New Year’s Holidays))
The Company will revise this basic policy as necessary and further strive to improve the initiatives for the protection of Specific Personal Information.
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